Time Management Techniques for Small Business Owners.

16 Jun 2022

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Time management is an art that teaches you diverse techniques to increase your effectiveness and complete work as quickly as possible. It is important to be able to control and manage time in your personal life, but in the case of your business, it is critical and necessary to achieve success.

Success results from planning your goals and time, implementing routines, and scheduling tasks. Time management softwares can help improve the flow of work and productivity via written or electronic reminders or the 'to-do list software. Business owners need to plan, prepare, prioritize and control their activities along with other team members' activities and set the goals for the business's success.

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In this article, we explore a few tips on how small business owners can stay productive;

1.Begin your day with a solid plan.

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The first tip to having a great week is great planning. Have a clearly defined set of goals and activities for the day. Disorganization and lack of planning can lead to wasted time and inefficiency. It doesn't matter if it's an hour-by-hour breakdown or just a list of tasks for the day, do what it takes to organize your time in the most efficient way possible.

You can assign different tasks for different days. For instance, Mondays can be used for sales follow-up calls, while Tuesdays can be used for Deliveries, etc. You can also break your day into different activities; for instance, it's possible that email and cold calling take up the mornings, while strategy and order fulfillment occupy the afternoons. Make sure you have a plan in place, no matter what. To avoid wasting time worrying about what to do next, make a plan and stick to it.

2. Don't Multitask


This could seem like a good idea because it allows you to get more done in less time, but in reality, multitasking is more harmful than helpful. Concentrating solely on a single job can help you accomplish more in less time. It's not just that you'll have to go back and fix mistakes later, but you're also losing time by switching mental gears at the moment. Focusing on one thing at a time and completing a task before moving to the next is better.

3. Organize Your Space

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There's nothing worse than wasting time because of a crowded workspace. It's easier to work efficiently when your physical workspace is well-organized. Simple organizational techniques can help you find what you need when you need it. Keeping your workplace free of waste and clutter also helps maintain a healthy workspace conducive to productivity.

4. Identify Your Time Wasters.

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We all have something (or a few things) that causes us to spend more time than we should. Keep a journal to help you discover these, and then aim to eliminate them from your daily routine.

It could be social media, calls, or in-app messages. Set a limit on the amount of time you spend on email each day if you spend too much time responding to messages.

You can consider using the Pomodoro Technique if you find it difficult to stay focused. To utilize the Pomodoro Technique, set the alarm for 25 minutes and work on one task until the timer goes off. Afterward, a five-minute break is taken before the next 25 minutes is devoted to the next task. You can use the Pomodoro technique if you have difficulties staying focused and organizing your schedule or if you want to ensure that you devote a specific amount of time each week to a subject.

5. Automate Your Task As Much As Possible

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However, even though technology can make today's modern business owners more occupied than ever, it also provides a wealth of opportunities to streamline and make things more efficient. Many apps, programs, and online services allow you to automate tedious, time-consuming activities with a software that can handle them for you.


Great tips!! I've also found that "chunking" communication and setting ground-rules for contact hours greatly helps with productivity. E.g. Have a meeting at the end of the week to distil all your key learnings as opposed to sending messages to each other throughout the week. Otherwise, I often find that email + chat rooms can be the biggest sources of distraction.